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ARTICLE I: NAME
The name of the organization shall be the BEAR CLUB 4 MEN or BC4M
ARTICLE II: PURPOSE
The purpose of the BC4M shall be to provide an outlet for social and recreational activities among men of like mind: Bears, Cubs and Admirers.
ARTICLE III: MEMBERSHIP
Section 1: Any man, age 21 or over shall be eligible for membership in BC4M upon completion of the application form, approval by the Membership committee and payment of membership dues.
Section 2: All Applicants must complete a membership application which must include applicant’s complete birthday. The Executive Committee (defined in Article IV) has the right, by a three quarters majority vote to cancel any membership, with written reasons provided to rejected member. Applicants whose membership has been revoked may file a written appeal to the President within fifteen (15) days of notification of disapproval. Within thirty (30) days of the appeal date, the President shall sustain or overturn the disapproval action, stating his reasons in writing
Section 3: Annual Dues are payable on the last day of December and shall be twelve ($12) dollars for membership and eighteen ($18) dollars for a couple living at the same address. Members joining the year shall be given pro rata credit, $1.00 (one) per month for individual members and $1.50 (one fifty) for couples. Addition: Any member or potential member experiencing financial hardship may petition the Executive Board for their dues to be waived for the year by presenting their request orally or in writing at the December Executive Committee Meeting.
Section 4: The treasurer shall notify members as of December 1 that membership dues for the following year are due and payable by December 31st of the current year. As of January 31, the treasurer shall notify any member whose dues are in arrears, of their late and overdue status. Members shall be considered inactive until dues are paid in full. The pro rata credits above apply only to new members.
Section 5: A member may request to be withdrawn as a member of BC4M at any time by written request to the Secretary. There will be no refund of dues paid.
Section 6: There shall be no discrimination in membership on the basis of race, color, creed, national origin, age, handicapping condition, sexual or affectation preference, marital status, physical appearance or geography. In the matter of age, state and local laws will prevail.
ARTICLE IV: OFFICERS
Section 1: The officers of BC4M shall be President, Vice-President, Secretary, Treasurer and At Large Members. These officers shall constitute the Executive Committee.
Section 2: The President of BC4M shall preside over the annual, regular and all special meetings and shall have overall responsibility of administering the affairs of BC4M. The Vice-President shall perform duties as requested by the President and shall assume the duties of President during any schedule meeting where the President is absent, or become President in the event of a vacancy in the office between elections. The Treasurer shall handle all finances of BC4M and maintain accurate records that deal with financial matters. The Secretary shall maintain all other records of the group.
Section 3: The officers shall be elected by verbal or secret ballot at the annual meeting to serve a term of one year or until their successor is elected. Candidates unopposed for office shall be deemed elected without balloting. Officers terms of office shall begin with the beginning of the New Year. Elections shall be completed at the annual meeting.
Section 4: No person shall hold office if he is not a member in good standing.
Section 5: Vacancies in the office of Vice-President, Secretary and Treasurer shall be filled by appointment of the President. Persons so appointed shall serve until the next election of officers.
ARTICLE V: STANDING AND SPECIAL COMMITTEES
Section1: The President shall appoint the chairman of all special and standing committees.
Section 2: The Membership Committee shall be a standing committee and shall consist of the membership chair and any member appointed by the membership chair. The committee shall be responsible for the recruitment of new members and approval of all membership applications. Additionally, this committee is responsible for distributing Public Relations material and event advertisements of the BC4M.
Section 3: The Social Committee shall be a standing committee and shall consist of a chair and such persons as he may appoint as necessary. The committee shall, in cooperation with the President, plan and conduct BC4M social events and the annual, regular and special meetings.
Section 4: The Public Relations Committee shall be a standing committee and shall consist of a chair and such persons as he may appoint as necessary. The committee shall produce written communications for and devise the content of the Public Relations material and event advertisements of the BC4M. The chair shall have the authority to approve the content of and set deadlines for written communications, Public Relations material, and event advertisements of the BC4M. The chair shall have the authority to set a due date for all articles to be included in the newsletter. Additionally, the Public Relations chairman is responsible for keeping an accurate membership roster with updates to be forwarded to the Secretary.
Section 5: The Executive Committee shall be chaired by the President, the committee members will be the Vice-President, Treasurer, Secretary, and At Large Officers. All standing committee chairmen will be non voting members of the Executive committee.
Section 6: The President shall have the authority to form any special committees that he deems necessary to the operation of BC4M.
ARTICLE VI: MEETINGS
Section 1: The annual meeting of BC4M shall be held in November of each year for the purpose of nominating and election of officers, receiving annual reports and conducting any other business that may arise. Notice of Annual Meetings shall be given at least thirty (30) days in advance.
Section 2: A special meeting shall be held upon the call of the President or the written request of twenty (20) percent of the membership and delivered to the Secretary.
Section 3: A quorum shall consist of those members present at the annual meeting.
Section 4: All meetings and functions of BC4M shall be held under set hours and will be operated under these bylaws.
Section 5: No one may schedule a meeting or function under the name of BC4M without prior approval of the Steering Committee.
ARTICLE VII: CONDUCT OF MEMBERSHIP
Section 1: CONFIDENTIALITY: No member or committee shall release information about the organization to any news media without prior permission from the Executive Committee.
Section 2; Members bringing guests are responsible for their conduct and actions.
Section 3: No illegal drugs will be tolerated at any meeting or function involving BC4M. The use of alcohol, to the point that a member or guest becomes obnoxious or detrimental to BC4M, will not be tolerated.
ARTICLE VIII: PARLIAMENTARY AUTHORITY
The rules contained in the Modem Edition of ROBERTS RULES OF ORDER shall govern BC4M in all cases where they are not inconsistent with these bylaws or any special rules of order BC4M may adopt.
ARTICLE IX: Finances
Section 1: . Events must be planned with in the appropriate committee with a budget. The event and budget must be approved by a simple majority at any meeting prior to monies being spent on proposed event.
Section 2: The Treasurer shall hold the checking account and check book and maintain the financial records of the BC4M. Two non-partnered officers must endorse all checks written.
Section 3: By a simple majority, the Executive Committee has the authority to spend up to and including $100.00. Any additional expenses must be approved by a majority of the general membership in attendance at any scheduled meeting.
ARTICLE X: AMENDMENTS
These Bylaws may be amended at any regular, annual or special meeting of BC4M by a two-thirds vote of members present and voting, provided that previous notice of the amendment(s) was given to all members at least thirty (30) days in advance.
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